Privacy Policy

Last Updated: December 13, 2024

At ApplyToJobs ("we," "us," "our," or "the Company"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our Services.

By using our Services, you consent to the data practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.

1. Information We Collect

We collect various types of information from and about users of our Services, including:

1.1 Personal Information You Provide

  • Contact Information: Name, email address, phone number, mailing address
  • Resume and Career Information: Work history, education, skills, qualifications, resume/CV documents
  • Job Preferences: Desired job titles, locations, salary expectations, company preferences, target employers
  • Account Information: Username, password, Google Voice number, email alias
  • Communication Preferences: Message templates you approve for recruiter outreach
  • Payment Information: Credit card details, billing address (processed securely through our payment processor)

1.2 Information Collected Automatically

  • Usage Data: Information about how you interact with our website and services
  • Device Information: IP address, browser type, operating system, device identifiers
  • Cookies and Tracking Technologies: We use cookies and similar technologies to improve your experience
  • Application Data: Records of jobs applied to, messages sent, dashboard activity

2. How We Use Your Information

We use your personal information ONLY for the following purposes:

  • To Provide Our Services: Apply to jobs on your behalf, submit your resume to employers, and fill out job applications
  • Recruiter Outreach: Message hiring managers, recruiters, and company representatives on your behalf
  • Resume Optimization: Review and provide feedback on your resume to optimize it for job applications
  • Dashboard Services: Display your job applications, messages sent, and application status
  • Account Management: Create and manage your account, process payments, and provide customer support
  • Communication: Send you service-related notifications, updates about your applications, and respond to your inquiries
  • Service Improvement: Analyze aggregated, anonymized data to improve our Services
  • Legal Compliance: Comply with legal obligations and enforce our Terms and Conditions

Our Commitment to You:

We will NEVER sell, rent, or trade your personal information to third parties for marketing purposes. We will NEVER use your data for any purpose other than providing you with our job application services.

3. How We Share Your Information

We may share your information in the following limited circumstances:

3.1 With Employers and Recruiters

We share your resume and application materials with employers and recruiters as part of our job application services. This is the core function of our service and is necessary to apply to jobs on your behalf.

3.2 With Our Freelance Team

Our vetted freelancers access your information to apply to jobs and message recruiters on your behalf. However, they NEVER see your real email address or phone number—only the email alias and Google Voice number we create for you.

3.3 With Service Providers

We may share information with trusted third-party service providers who assist us in operating our platform, such as:

  • Payment processors (e.g., Stripe, PayPal)
  • Cloud hosting providers (e.g., AWS, Google Cloud)
  • Email service providers
  • Analytics providers

These service providers are contractually obligated to protect your data and may only use it to provide services to us.

3.4 For Legal Reasons

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety, or that of our users or the public.

3.5 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

What We DO NOT Do:

  • We DO NOT sell your personal information to data brokers or advertisers
  • We DO NOT share your information with third parties for their marketing purposes
  • We DO NOT use your data for purposes unrelated to job applications

4. Data Security

4.1 Security Measures. We implement industry-standard security measures to protect your personal information, including:

  • Encryption of data in transit and at rest (SSL/TLS encryption)
  • Secure data storage with access controls
  • Regular security audits and vulnerability assessments
  • Limited employee access on a need-to-know basis
  • Background checks for all freelancers
  • Email aliases and Google Voice numbers to protect your real contact information

4.2 GDPR Compliance. We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws. We process your data lawfully, fairly, and transparently.

Important Security Disclaimer:

While we take reasonable precautions to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security. In the event of a data breach, unauthorized access, or hack, we will notify you as required by law, but ApplyToJobs cannot be held liable for any damages resulting from such incidents.

5. Data Retention and Deletion

5.1 Active Use. We retain your personal information for as long as your account is active or as needed to provide you with our Services.

5.2 After Service Completion. Once we complete your job application order, we will delete your resume and personal information from our systems within 30 days, unless you have an ongoing service or request otherwise.

5.3 Anonymized Data. We may retain anonymized, aggregated data that cannot identify you for analytics and service improvement purposes indefinitely.

5.4 Legal Requirements. We may retain certain information as required by law or for legitimate business purposes (e.g., dispute resolution, fraud prevention, compliance with legal obligations).

5.5 Account Deletion. You may request deletion of your account and personal information at any time by contacting us at privacy@applytojobs.com. We will delete your data within 30 days of your request, subject to legal retention requirements.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

  • Right to Access: Request a copy of the personal information we hold about you
  • Right to Correction: Request correction of inaccurate or incomplete information
  • Right to Deletion: Request deletion of your personal information (subject to legal requirements)
  • Right to Restriction: Request that we limit how we use your information
  • Right to Data Portability: Receive your data in a structured, commonly used format
  • Right to Object: Object to processing of your information for certain purposes
  • Right to Withdraw Consent: Withdraw consent to data processing at any time
  • Right to Lodge a Complaint: File a complaint with a supervisory authority

To exercise any of these rights, please contact us at privacy@applytojobs.com. We will respond to your request within 30 days.

7. Cookies and Tracking Technologies

7.1 What Are Cookies. Cookies are small text files stored on your device that help us improve your experience on our website.

7.2 How We Use Cookies. We use cookies to:

  • Remember your login information
  • Understand how you use our Services
  • Improve website functionality and performance
  • Analyze traffic and user behavior

7.3 Cookie Control. You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our Services.

8. Third-Party Links

Our Services may contain links to third-party websites or services (e.g., job boards, company career pages). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing them with any personal information.

9. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those of your country. By using our Services, you consent to the transfer of your information to these countries.

We ensure that appropriate safeguards are in place to protect your data during international transfers, including Standard Contractual Clauses approved by the European Commission.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our Services after such changes constitutes your acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: privacy@applytojobs.com

Support Email: support@applytojobs.com

Address: [Your Business Address]

Privacy Summary

  • ✓We use your information ONLY to apply to jobs and message recruiters on your behalf
  • ✓We NEVER sell your personal information to third parties
  • ✓We protect your privacy with email aliases and Google Voice numbers
  • ✓We delete your resume after your order is complete
  • ✓We comply with GDPR and use industry-standard security measures
  • ⚠No system is 100% secure—we cannot guarantee absolute protection against hacks